The MCG meets on the last Tuesday of the Month at 7.30pm
Monthly Meetings are held in the small meeting room behind the Hall
Quarterly meetings held in February, May and August .
The AGM is at the November Meeting.
No meeting in January
Monthly Meetings are held in the small meeting room behind the Hall
Quarterly meetings held in February, May and August .
The AGM is at the November Meeting.
No meeting in January
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Agenda for Matakana Community Meeting 25th June at 7.30 pm
Matakana Community Group Minutes May 7th 2019
Matakana Hall meeting Room 7.30pm Present Simon Barclay (Chair), Rachel Demler (Minutes), Trish Allen, Robin Barclay, Jenni Francis, Janis Grummitt, Angela Kinnersley, Maria Krgcinaic, Gary & Sandy Winger, James Addis (Mahu Matters), Rohan Meuli, Waveney Warth & Matthew Luxon (Rainbow Farm), Marguerite Vanderkolk (The Forest Bridge Trust) Apologies Fiona, Beth, Liz Minutes April Meeting, Simon/Trish carried. No matters arising Financial Report Update Simon confirmed there is a balance of $59,000 but there are a number of commitments which include:
Timings of these Meetings There were no objections to the proposal to move the timing of these meetings to the last Tuesday of the month. Therefore, the next meeting will be Tuesday 25th June in the Small Meeting Room. Grants Any applications for grants should be submitted in writing to Simon. The Forest Bridge Trust The meeting welcomed Marguerite Vanderkolk who gave an interesting talk on the work of the trust in the area. We agreed we will promote the work of this organisation on the MCG Website (Liz), Facebook (Janis) and Newsletters (Simon & Jenni). The organisation is constantly looking for volunteers willing to learn trapping skills. They can provide education from a full-time professional trapper. They also run the Catchit! Programme in schools and this will continue at Matakana Primary School. Also, any landowners with pockets of bush, large or small, can contact the trust for grants to fence the bush from livestock and trap the area to promote native birds. The Trusts funding comes from grants from DOC and Auckland Council. Marguerite acknowledged the excellent work already in place at various farms and pockets of land, including but not limited to, the Tamahunga Trappers, Smales Farm Kiwis for Kiwis etc. She also described the economic input to the area from the success of Tawhanui which had a total of 400,000 visitors in one year, 5000 alone on Waitangi Day. However, the park is now a victim of its own success with the native birds looking to expand into other areas. More detail of the work of this organisation can be found on www.theforestbridgetrust.org.nz Or by contacting Marguerite who has taken on the role of Community Liaison marguerite@theforestbridgetrust.org.nz Community Safety Simon confirmed this work is ongoing with Alana McClintock from Worksafe and Beth. There is a meeting planned for May in which the consolidated list of issues will be fed into Auckland Transport. Matakana Valley Road and Drains Simon gave an update to the meeting. Work was meant to commence on Monday 6th May, but the actual disruption will not be felt until the drainage work is complete. Beth, Simon and a representative from Auckland Transport will meet to discuss the potential disruption and agreed the communications plan. Pony Club/Jubilee Park A design is being produced to demonstrate the proposed joint use of this space which will include the development of some new facilities such as cricket nets, a tennis clubhouse and a football goal. There are plans for move the existing horse stalls to closer to the Pony Clubhouse. The plan is to take the design to council for them to agree but no funding will be requested. Matakana Link Road Martin Dancy is presenting to AT on behalf of the groups in this area this evening and will provide an update after the meeting. To see the submission go to: http://www.matakanacommunitygroup.org/transport-and-roading.html Mahurangi Wastebusters Matthew gave an update on the tender to Auckland Council and confirmed the group are awaiting a decision on whether they are successful this week. Fundraising The coin collection on Easter weekend raised $500 for car park maintenance even though the team of volunteers were unable to collect by the market due to a clash with Leigh Fireservice who were collecting for Leukaemia. The next coin collection will take place at Labour Weekend. In the meantime, a box has been sited at the car park entrance for regular donations and parents who use the car park on weekdays will also be encouraged to donate. The next initiative is a letter to local businesses asking for regular donations. The group is also developing a Givealittle page. Once this is available, we will promote this via the Website, Facebook and Newsletters. Community Care Group (Update from Janis & Angela) Background The Matakana Community Group primarily operates around projects and fundraising events for projects and maintenance. There is also an opportunity to support people and work together as a caring community. As the Matakana area grows our group could seed processes and events to encourage strong social connection. Some initial work has been done to consider what may be possible (and appropriate) for the Community Group to get involved with. Understanding how well the community is currently supported and identifying areas we can help is a daunting task – it’s huge. We have identified three areas: Support the building of communities. Anecdotally it appears that we already have some great little communities out there with neighbours supporting each other socially and practically. There are potentially other areas where individuals and/or families don’t benefit from these kinds of connections. Catch people who fall between the cracks. There are some individuals and families who may have no local support and may be struggling. Create a culture of Community Caring. People in the Matakana area could feel proud to be a part of a great community. They should feel they belong here and that the community cares about them. What have we worked on since the last MCG meeting? Considered a framework for tackling these three areas to ensure we focus on issues that will provide the most benefit. For example: Do we need to agree on a scope? How will we prioritise initiatives? Do we need oversight or validation of our thoughts and ideas? Engaged with stakeholders and other interested parties to better understand our community challenges and what resources currently exist to support people. Researched through community notice boards, social media groups and other online resources. Quentin from Homebuilders Family Services Beth (Local Board) Trish Allen (Many involvements) Sally Marden (Local Matters) Representatives from Green Swap, the community garden, Leigh and Whangateau (This research is ongoing, especially talking with church groups etc.) Summary our findings to date Many resources currently exist for individuals and families who may be struggling but there may be an opportunity to communicate better the what, where, who? The majority of existing available resource and support is based outside the Matakana area – predominantly in Warkworth and Orewa There is a lack of awareness around what is available in our local area in respect to community-based activities and clubs. Also, elderly members of the community who do not regularly use a computer may also not be aware of available community activities. In summary, our approach should be to: Communicate, Connect, Contribute What ideas and/or plans do we have for future development? Supporting the building of communities: Identify and highlight existing effective smaller communities and share success stories, encouraging other small communities to take up some of these ideas. Consider implementing a Matakana Community Awards system. Individuals and/or communities could be nominated and recognised Identify a way of bringing older members of our community together with local children and families, sharing mutual experience and building mutual mentoring relationships. Encourage and support the formation of new groups/clubs for locals. “Falling between the cracks”
A culture of community caring: Hold whole community events on a regular basis. These events should not be cost prohibitive for locals. Run a Matariki themed night separate from the Warkworth festival at mid-winter. Week end of 22nd 23rd June. Make mid-winter a month. Invite our local eateries to participate; perhaps manning a few food stalls or trucks). Have a village bonfire (everyone loves standing around a fire in winter) Ask the Matakana Volunteer Fire Brigade to be in attendance to manage health and safety requirements and allow them to do a collection. Use a Matariki as a theme activity for the kids to participate Next Steps: We would like feedback on:
Encourage everyone to get involved in some way, however small. Please tell us what interests you and what you can do to help! Invitation from Awa Matakanakana The public launch of Friends of Awa Matakanakana will be held on Thursday 16th May at the Matakana Community Hall at 6.30pm. Councillor Penny Hulse will be the keynote speaker. She will be speaking on Auckland Council’s current and future plans for coastal and environmental issues and will share her personal vision for the future of our waterways and what needs to be done to protect our environment in light of current and future threats. Meeting closed 8.42pm Next Meeting Tuesday 25th June (i.e. last Tuesday of the month). Small meeting room at 7.30pm. |
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| mcg_minutes_april_2nd_2019.docx |
| minutes_march_19.docx |
| mcg_minutes_feb_19_quarterly_meeting.docx |
See Archive for minutes and financial statements from 2017
2019 Financial Reports
| financial_report_april_2019.xlsx |
| financial_report_april_2019.xlsx |
| financial_report_march_2019.xlsx |
| financial_report_february_2019.xlsx |
Other current documents of interest
Future Matakana Strategic Plan Feb 18
| future_matakana_strategic_plan_2018_final_feb_18.pdf |