The MCG meets on the last Tuesday of the Month at 7.30pm Monthly Meetings are held in the meeting room behind the Hall Quarterly meetings held in February, May and August also in the meeting room. The AGM is at the November Meeting. No meeting in December.
Matakana Community Group AGM Minutes 26th November 2019 7.30pm in the hall meeting room
Present: Simon, Liz, Fi, Trish, Rachel, Neville, Jenni, Phil, David, Dara, Rod, Paul, Scott, Robin,Sally, Ivan Apologies: Beth, Clyde and Ferida, Janis, Rohan, Greg Sayers, Sarah Brown.
Minutes from last meeting: circulated. Fi/Trish carried October Statements: circulated. Simon/Fi carried Annual Accounts are up on the website. Upcoming financial commitments: Sheoak removal from around Tamahunga Bridge and planting. Concreting of Cyclyeway on Takatu Hill Other Matters arising: -Bamboo removal by the wharf. -Tree removal and replanting on Wharf Road (Autumn) but dead trees to be taken out and prep done for new plantings. -Tree watering by Community Gardeners. John and Wendy of Tumbleweed to be asked for access to water.
Chairman’s Report. Welcome to everyone. Simon is standing down from his role as Chairman. The community has achieved a great deal over the last 5 years. - Building the Matakana walking and Cycling Bridge - Building the Tamahunga walking and cycling Bridge - Refurbishing the tennis courts - Upgrading of Matakana Valley Road drains - Completion of the school/weekend carpark - Initiation of talks for use of Jubilee Park These projects were only possible with a great deal of commitment, fundraising, hard work and co-operation in the community. We have had terrific support from the Rodney Local Board and special thanks go to Beth Houlbrooke, and also to Greg Sayers. Thank you also to those people on the MCG committee, Liz, Fi, Neville, Janis, Jenni, Trish and everyone else who has helped to bring these projects to completion. There is still much to be done and Simon looks forward to participating in the ongoing projects.
Election of Officers: Nominations. Proposed: Rachel Demler as Chair Ivan Wagstaff as deputy Chair Liz Sharek as Secretary Fi Strathern as Finances Janis/Jenni communications Trish/Robin Community Garden All carried.
Rachel Demler as new Chair Simon will be a tough act to follow and proposed a huge vote of thanks for all his work for the MCG over his tenure as Chair. Also many thanks to Neville as deputy chair. 1)Update AT-The new speed limits for roads in the area are to be implemented. -New road markings for the Bus Stop by the school carpark are still to be carried out as well as the removal of car parks on either side of the Bus stop for safe road crossing. -Right turn (from village) put in for Tamahunga Drive -New pedestrian traffic lights for school crossing 2)Jubillee Park-Talks are ongoing between MCG, Pony Club chair and LRB for solution to combined use of this space. -Potential for community use, football nets, bike path, skate boarding track, etc. - Richard Didsbury has consented to build a new walkway at the bottom of his new subdivision to give access from Laly Haddon to the back of Jubilee Park as part of a walking/ cycle loop around village. 3)Hall 60th Anniversary Celebration- A high tea was held in the Hall with about 70 people coming along for an afternoon to celebrate the completion of the present hall. There was great turnout of people who were involved with the build and their families. -David Ryan is prepared to act as a colour consultant for the painting of the outside of the Hall. 4)Walkway form Takatu Road has now been concreted.-Many thanks to the support of the NZ Concrete Services, who brought the project in well within budget and to James of ITM for supplying the reinforcing rods. The cost was $8,395 in total
- A solar light has been installed at the corner of Whitmore road. Why?
-There will need to be a working bee to clear weeds along the walkway. 5)New Interest in buying the Grey Bridge-Scott to investigate. 6)Sheoak removal from the area around Tamahunga Bridge to be carried out tomorrow (Nov 27th) by Tree Contracts from the funds made available by Tamahunga Drive residents for the bridge build.- logs to be left on site for community use. Liz to contact Tamahunga Residents. -mulch to be deposited at the Community Garden 7)Mahurangi Waste Busters (Trish)-The amount of rubbish being brought to the 2 sites far exceeds that which was estimated by Auckland Council before MWBs took on the running of the sites. This has led to a steep learning curve in terms of putting systems in place however, there is now a great team on board and things are running smoothly. -Services are soon to be expanded to include more recycling, greenwaste, scrap metal, tyres, florescent light bulbs a shop and learning hub. -MWBs has been awarded charitable status. - Secure fencing is needed around the site. - There is now a security system in place that was installed by Simon and Rachel. 8)Fundraising- Thank you to all our sponsors. - John and Louise Walsh of Matakana Liquor Store are our latest supporters. Many thanks to them for coming on board. - Sponsors logos are now up on the website. - The car park has been manned on a Saurday for the market traffic which has had a good outcome and there continues to be donations put into the donations box by the carpark on days when it’s not manned. - Manning the carpark also has huge benefits to help traffic flow along Matakana Road and volunteers will be sought to help man the carpark over the Christmas period. (8am to 10-30am) 9)Locals Lunch There will be another Locals Lunch held in December which Janis will advertise on the MCG Facebook page as an event. 10)Community Garden- The Community Garden celebrated it’s 7th year on Monday.The first working bee to establish the garden was in November 2012. 50 people turned up to help turn a rubbish dump into a thriving garden. - The gardeners meet every Monday morning 9am to 10.30am - It’s become a great community space - We acknowledge the kind and generous donations from Michelle who joins us every summer. - Courses have been run in pruning, grafting, mushroom growing and compost making. - Surplus contributions are given to the Warkworth Homebuilders at Christmas. 11)Book Exchange - kindly made by Phil and will be installed by John where the old notice board on the front of the hall has now been removed from. 12)Auckland Museum is have an exhibition of outlying Auckland Communities. -Trish and Robin have been filmed to talk about the Community Garden. 13)Matakana Green BBQ - Saturday 7th December 5pm to 8pm -unfortunately this coincides with Matakantata in the Hall.
AGM closed 8.31pm Next meeting January 26th 2020 7.30pm Meeting Room
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My name is Julie Atkinson, I run Matakids at the Primary school. If you have any members that can't make your meeting because of lack of childcare I would like to offer my services so more people can come along to your meetings. They will need to book their children in with me on 022 3505 687 or email@example.com A Gold coin donation would be appreciated. Any questions please let me know. Cheers Julie Matakids