The MCG meets on the last Tuesday of the Month at 7.30pm
Monthly Meetings are held in the meeting room behind the Hall
Quarterly meetings held in February, May and August also in the meeting room.
The AGM is at the November Meeting.
No meeting in December.
Monthly Meetings are held in the meeting room behind the Hall
Quarterly meetings held in February, May and August also in the meeting room.
The AGM is at the November Meeting.
No meeting in December.
Agenda for Quarterly Meeting - Tuesday 25th February
From 7pm for drinks and social
From 7.30pm for meeting proper
1. Minutes of previous meeting & brief financial update
2. Guest Speaker - Ngaire Wallen on the subject of Pest Control
2. Open the floor to other guests on this topic - updates from Whangateau (Audrey Sharp) and Tamahunga Trappers (Richard Wintle)
3. Updates - AT, Council & Local Board
4. Updates - Local Groups
5. Updates - MCG Projects
6. This month's Communications and Dates for the Diary
7. AOB
From 7pm for drinks and social
From 7.30pm for meeting proper
1. Minutes of previous meeting & brief financial update
2. Guest Speaker - Ngaire Wallen on the subject of Pest Control
2. Open the floor to other guests on this topic - updates from Whangateau (Audrey Sharp) and Tamahunga Trappers (Richard Wintle)
3. Updates - AT, Council & Local Board
4. Updates - Local Groups
5. Updates - MCG Projects
6. This month's Communications and Dates for the Diary
7. AOB
Matakana Community Group Minutes
January 28th 2020 7.30pm
Meeting Room Matakana hall
Present Rachel Demler, Liz Sharek, Fiona Strathern, Tim Holdgate, Neville Johnston, Jenni Francis, Janis Grummitt, Beth Houlbrooke, Ivan Wagstaff,
Apologies Simon and Robin Barclay, Ferida and Clyde Cooper, Trish Allen, Rohan
Welcome and a Happy New Year
Minutes of November AGM (circulated)
Fi/Jenni Carried
Treasurers update. There is a total of around $69,000 in the bank accounts. NB some of this is already earmarked for projects.
Also, there are a number of historic signatories on the bank account which need to be deleted. Rachel will contact the ASB and get a full list of these so we can proceed.
1.Car Park It has been noted that buses are using the car park when there are events on in Matakana, mostly Gubbs buses, a local privately operated firm. It was decided that they could be approached for a contribution to the community for the upkeep of the car park.Action: Jenni will find out the details of Gubbs and discuss options with them.
2. Updates from AT/RLB/AC etc
From Simon- Simon is arranging for a meeting with AT to enable the measures previously put forward for increased road safety around the village.
Jubilee Park- Still outstanding. A meeting to be arranged with Beth to work out a way forward. The Local Parks Management Assessment is still in progress by AC and until that is finished there can be no renewal of leases/change of use etc. Existing leases are being rolled over in the meantime. However, the community can start a discussion about how they would like their parks to be used in the future for their community.
Walkway at the bottom of Laly Haddon - no news from Richard yet about the creation of a footpath/cycleway. There are concerned residents on Laly Haddon that could be affected by a walkway. Beth will enquire to see if there are any consents lodged.
Matakana Link Road- will be upgraded to 4 lanes and will be delivered on time. (To coincide with opening of new motorway)
Remediation of Hill Street Intersection - there are to be interim changes to be put in place immediately (for details see plans: http://www.matakanacommunitygroup.org/trending-now.html )
Any major works will be done after the opening of the motorway and MLRd.
Cameras are currently being installed at the Sandspit Road turnoff to monitor how traffic uses the junction.
Parking in MVRd - this is becoming an issue especially at weekends when cars are being parked over the foot paths/ Bus stop. Wheel stops along MVRd would help prevent this.
Action: Rachel to document the situation as evidence to present to AT.
3. Local Updates
Hall - the Hall was broken into on the Friday night when Coastal Cow Hides were holding their sale, 24th January. Very sadly a lot of their stock was taken. CCTV footage from 8wired Brewery shows a car in the Hall carpark that morning but the footage isn’t clear enough to show the number plate. Security measures, such as CCTV and sensor lights, for the Hall will be discussed at the next hall committee meeting.
There are a number of CCTV cameras monitoring businesses around Matakana such as the Gull Station and Fossic and Find. Maybe there could be a way to upgrade these systems for added security across the village.
Painting of the Hall has been deferred to March.
Wastebusters - a) There is to be a Public Meeting at Warkworth Town Hall on 12th February, 7.30pm in the upstairs room.
b) Volunteers organized by Rachel, came and did sterling work on the wormfarm and improving the learning hub.
c) MWBs are on target for their waste minimalization targets.
Community Garden- a) A new watering system has been installed, this should help with keeping the garden watered over the summer months. Many thanks to Brian Malloy for his expertise and time in installing the system. The Community Garden has been invoiced for the hardware used. He will organize any additional water deliveries as necessary.
b) The new tree plantings around the Village are all suffering for lack of water. It’s too much for 1 person to do on an ongoing basis.
Action: John, at Tumbleweed, will be approached (by Liz) to take him up on his offer to water the trees along that part of the road. Jenni to contact Richard Wintle to coordinate with Phil to fill his tank and manage the trees on the Wharf road and at the Matakana War Memorial. Liz and Angelica to continue to water the cherry trees by the carpark.
Walkway - a)The team from the Sawmill Brewery have very kindly spent time clearing gorse and weeds from the cycleway.
b)The concreting of the top of the cycleway has been a great success.
Pest Control - Ngaire Wallen The Pest Management Coordinator for the Takatu Land Care group would like to talk to us about pest control in the area. There are a number of small local initiatives around the area which would benefit from some kind of co-ordination and collation of efforts.Current work includes a trapping programme along Takatu Road.
At Pestival held by AC last year local trapping programes were mapped around the area and will lead to a better informed and coordinated approach to the problem. There was a targeted rate to raise money to support pest control initiatives. RLB has $40,000 in its current budget for operational costs which can hopefully be used as leverage to get some funding from AC for more infrastructure.
Caring in the Community- a) Following the pot-luck lunch in the Hall a year ago there have been regular monthly ‘Locals Lunches’ held in the cafes around Matakana. These will rebranded to ‘Mahurangi Locals Lunch’ to include people in the wider community.
Action: Flyers for these lunches will be distributed around the Village. On the Four Square notice Board, iSite, Pt.Wells Store etc.
b) The compilation of the Directory of Services is ongoing. There are a number of agencies such as the Library, Doctors surgeries, Rotary, Home Builders, and the Church that have information packs available and it would would be useful to have these as an online resource.
Action: Rachel and Liz to develop a dedicated web page of resources online.
c) Another MidWinter Pot Luck Lunch to be organized.
Heritage Walkway- ongoing.
Other Walkways- a) Clyde and Ferida have put the development of a walkway under the Plume cafe on hold as they are concerned about their Public Liability over developing this difficult stretch of the river bank. Simon is talking to Clyde about a possible way forwards.
b) Greenways Plan has a route mapped from Puhoi to Pakari for future development in conjunction with The Matakana Coast Trail Trust.
4. Communications
a)MCG Newsletter sent out to data base highlighting the main stories. And a targeted communication to remind those interested in the meetings.
b)Jenni’s Newsletter for the wider community.
5. AOB
a) (Beth) There are a number of Local Fundraising Events for Australian Bush Fire Relief. The target is $20,000 and so far $17,000 has been raised. There is a ‘Garage Sale ‘ organized for the 9th February and 2 other events up on the website http://www.matakanacommunitygroup.org/whats-on.html
b)(Tim) There is a need for Emergency Housing for workers in the area. Rental properties in the area are being sought for these people. Tim will provide further details of this initiative which will be posted on the website and Facebook page.
Meeting closed 8.45pm
Next meeting will be the February Quarterly meeting 25th February.
January 28th 2020 7.30pm
Meeting Room Matakana hall
Present Rachel Demler, Liz Sharek, Fiona Strathern, Tim Holdgate, Neville Johnston, Jenni Francis, Janis Grummitt, Beth Houlbrooke, Ivan Wagstaff,
Apologies Simon and Robin Barclay, Ferida and Clyde Cooper, Trish Allen, Rohan
Welcome and a Happy New Year
Minutes of November AGM (circulated)
Fi/Jenni Carried
Treasurers update. There is a total of around $69,000 in the bank accounts. NB some of this is already earmarked for projects.
Also, there are a number of historic signatories on the bank account which need to be deleted. Rachel will contact the ASB and get a full list of these so we can proceed.
1.Car Park It has been noted that buses are using the car park when there are events on in Matakana, mostly Gubbs buses, a local privately operated firm. It was decided that they could be approached for a contribution to the community for the upkeep of the car park.Action: Jenni will find out the details of Gubbs and discuss options with them.
2. Updates from AT/RLB/AC etc
From Simon- Simon is arranging for a meeting with AT to enable the measures previously put forward for increased road safety around the village.
Jubilee Park- Still outstanding. A meeting to be arranged with Beth to work out a way forward. The Local Parks Management Assessment is still in progress by AC and until that is finished there can be no renewal of leases/change of use etc. Existing leases are being rolled over in the meantime. However, the community can start a discussion about how they would like their parks to be used in the future for their community.
Walkway at the bottom of Laly Haddon - no news from Richard yet about the creation of a footpath/cycleway. There are concerned residents on Laly Haddon that could be affected by a walkway. Beth will enquire to see if there are any consents lodged.
Matakana Link Road- will be upgraded to 4 lanes and will be delivered on time. (To coincide with opening of new motorway)
Remediation of Hill Street Intersection - there are to be interim changes to be put in place immediately (for details see plans: http://www.matakanacommunitygroup.org/trending-now.html )
Any major works will be done after the opening of the motorway and MLRd.
Cameras are currently being installed at the Sandspit Road turnoff to monitor how traffic uses the junction.
Parking in MVRd - this is becoming an issue especially at weekends when cars are being parked over the foot paths/ Bus stop. Wheel stops along MVRd would help prevent this.
Action: Rachel to document the situation as evidence to present to AT.
3. Local Updates
Hall - the Hall was broken into on the Friday night when Coastal Cow Hides were holding their sale, 24th January. Very sadly a lot of their stock was taken. CCTV footage from 8wired Brewery shows a car in the Hall carpark that morning but the footage isn’t clear enough to show the number plate. Security measures, such as CCTV and sensor lights, for the Hall will be discussed at the next hall committee meeting.
There are a number of CCTV cameras monitoring businesses around Matakana such as the Gull Station and Fossic and Find. Maybe there could be a way to upgrade these systems for added security across the village.
Painting of the Hall has been deferred to March.
Wastebusters - a) There is to be a Public Meeting at Warkworth Town Hall on 12th February, 7.30pm in the upstairs room.
b) Volunteers organized by Rachel, came and did sterling work on the wormfarm and improving the learning hub.
c) MWBs are on target for their waste minimalization targets.
Community Garden- a) A new watering system has been installed, this should help with keeping the garden watered over the summer months. Many thanks to Brian Malloy for his expertise and time in installing the system. The Community Garden has been invoiced for the hardware used. He will organize any additional water deliveries as necessary.
b) The new tree plantings around the Village are all suffering for lack of water. It’s too much for 1 person to do on an ongoing basis.
Action: John, at Tumbleweed, will be approached (by Liz) to take him up on his offer to water the trees along that part of the road. Jenni to contact Richard Wintle to coordinate with Phil to fill his tank and manage the trees on the Wharf road and at the Matakana War Memorial. Liz and Angelica to continue to water the cherry trees by the carpark.
Walkway - a)The team from the Sawmill Brewery have very kindly spent time clearing gorse and weeds from the cycleway.
b)The concreting of the top of the cycleway has been a great success.
Pest Control - Ngaire Wallen The Pest Management Coordinator for the Takatu Land Care group would like to talk to us about pest control in the area. There are a number of small local initiatives around the area which would benefit from some kind of co-ordination and collation of efforts.Current work includes a trapping programme along Takatu Road.
At Pestival held by AC last year local trapping programes were mapped around the area and will lead to a better informed and coordinated approach to the problem. There was a targeted rate to raise money to support pest control initiatives. RLB has $40,000 in its current budget for operational costs which can hopefully be used as leverage to get some funding from AC for more infrastructure.
Caring in the Community- a) Following the pot-luck lunch in the Hall a year ago there have been regular monthly ‘Locals Lunches’ held in the cafes around Matakana. These will rebranded to ‘Mahurangi Locals Lunch’ to include people in the wider community.
Action: Flyers for these lunches will be distributed around the Village. On the Four Square notice Board, iSite, Pt.Wells Store etc.
b) The compilation of the Directory of Services is ongoing. There are a number of agencies such as the Library, Doctors surgeries, Rotary, Home Builders, and the Church that have information packs available and it would would be useful to have these as an online resource.
Action: Rachel and Liz to develop a dedicated web page of resources online.
c) Another MidWinter Pot Luck Lunch to be organized.
Heritage Walkway- ongoing.
Other Walkways- a) Clyde and Ferida have put the development of a walkway under the Plume cafe on hold as they are concerned about their Public Liability over developing this difficult stretch of the river bank. Simon is talking to Clyde about a possible way forwards.
b) Greenways Plan has a route mapped from Puhoi to Pakari for future development in conjunction with The Matakana Coast Trail Trust.
4. Communications
a)MCG Newsletter sent out to data base highlighting the main stories. And a targeted communication to remind those interested in the meetings.
b)Jenni’s Newsletter for the wider community.
5. AOB
a) (Beth) There are a number of Local Fundraising Events for Australian Bush Fire Relief. The target is $20,000 and so far $17,000 has been raised. There is a ‘Garage Sale ‘ organized for the 9th February and 2 other events up on the website http://www.matakanacommunitygroup.org/whats-on.html
b)(Tim) There is a need for Emergency Housing for workers in the area. Rental properties in the area are being sought for these people. Tim will provide further details of this initiative which will be posted on the website and Facebook page.
Meeting closed 8.45pm
Next meeting will be the February Quarterly meeting 25th February.
If you need someone to babysit to attend the MCG meeting
My name is Julie Atkinson, I run Matakids at the Primary school. If you have any members that can't make your meeting because of lack of childcare I would like to offer my services so more people can come along to your meetings.
They will need to book their children in with me on 022 3505 687 or matakanakids@gmail.com
A Gold coin donation would be appreciated.
Any questions please let me know.
Cheers Julie Matakids
They will need to book their children in with me on 022 3505 687 or matakanakids@gmail.com
A Gold coin donation would be appreciated.
Any questions please let me know.
Cheers Julie Matakids
MCG Minutes 2019
| mcg_agm_minutes_26th_november_2019.docx |
| mcg_minutes_october_29th_2019.docx |
| matakana_community_group_minutes_september_23rd_20.docx |
| mcg_minutes_august_27th_2019_quaterly_meeting.docx |
| mcg_minutes_july_19.docx |
| matakana_community_group_minutes_meeting_25th_june.docx |
| mcg_minutes_7_may_2019.docx |
| mcg_minutes_april_2nd_2019.docx |
| minutes_march_19.docx |
| mcg_minutes_feb_19_quarterly_meeting.docx |
MCG Financial Reports 2019
| financial_report_october_2019.xlsx |
| financial_report_september_2019.xlsx |
| financial_report__august_2019.xlsx |
| financial_report_july_2019.xlsx |
| receipts_and_payments_31_march_2019.pdf |
| financial_report_june_2019.xlsx |
| financial_report_may_2019.xlsx |
| financial_report_april_2019.xlsx |
| financial_report_march_2019.xlsx |
| financial_report_february_2019.xlsx |
See Archive for other Minutes and Financial Statements
Future Matakana Strategic Plan Feb 18
| future_matakana_strategic_plan_2018_final_feb_18.pdf |